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Verlinvest Group SA (Place Eugene Flagey 18, 1050 Brussels) and its wholly owned subsidiaries(collectively “Company”, “Verlinvest, “we”, “us”, “our”) are committed to safeguarding the personal data itprocesses in connection with its business in accordance with fair information practices and applicable data privacy laws.
This notice (“Privacy Notice”) explains how the Company, acting as data controller, handles the personaldata of business contacts as well as services providers, agents, consultants, and website visitors (“you”,“your”), in the course of its activities.
We may collect your personal data at the occasion of business events, meetings, networking events,through public searches on professional or social-media databases or other similar occurrences where you access our offices or provide us or publicly disclose personal data.We may collect personal data, either directly from you or from third parties. For example, our businesscontacts, services providers, agents, consultants, and website visitors may provide us with informationabout individuals other than themselves when interacting with us. If you are providing us with personal data.of another individual, please ensure you have brought this Privacy Notice to their attention.We may process your personal data via automated and paper-based data processing systems, as well asthrough specific devices such as security cameras.
In the normal course of activities, we collect the following types of personal data:
• Contact information, such as your name, home and professional address, job title, companyaffiliation, email address, date of birth, gender, phone number;
• Any due diligence information in connection with an actual or prospective corporate transaction orinvestment, such as business contact information about your employer, your own company, yourbusiness and your contacts;
• Any compliance and risk management information, such as information for fraud prevention,identity documents where applicable;• Relationship information that helps us do business with you and contact preferences, such as,where applicable, your consent to receive direct marketing communications;
• Any information provided in correspondence or communication with us, such as via email, webcontact forms or on the phone;
• Where applicable and with your consent, any information provided as testimonials about your useof our services;
• Where applicable, images taken by security cameras; or
• Where applicable, technical information about your devices automatically collected when you visitour website, such as your IP address.
We collect your personal data for a variety of purposes. The table below outlines, for each objective wepursue the legal basis for processing:
We may also process your personal data for any purpose permitted by law and compatible with the initialpurpose of processing.
We have taken measures to ensure that your personal data is processed in a manner that is compatiblewith the purposes indicated above. For the stated purposes, your personal data may be disclosed to, orreceived from, the following parties:• Other Company entities, joint ventures, subcontractors, vendors, or suppliers who perform serviceson our behalf for the aforementioned purposes;• Professional advisors, such as lawyers, bankers, auditors and insurers, where necessary in thecourse of the professional services that they render to us;• A newly formed or acquiring organization if the Company is involved in a merger, sale or a transferof some or all of its business;• Any recipient, if you have specifically consented to it (e.g. if you agree to provide a testimonial);• Any recipient, if we are legally required to do so, such as by court order or applicable law; or• Any recipient when reasonably necessary, such as in the event of a life-threatening emergency.
We may transfer your personal data to countries outside the European Economic Area (EEA) that have notbeen found by the European Commission to provide adequate protection. Where such transfers occur, wewill ensure that adequate protections are applied either through appropriate contractual arrangements oras otherwise required by law to maintain the confidentiality, integrity, and security of your personal data.Please contact us if you would like to receive further information on the specific mechanism used by uswhen transferring your personal data out of Europe.
We take precautions to protect personal data from loss, misuse, and unauthorized access, disclosure,alteration, and destruction. We have taken appropriate technical and organizational measures to protectthe information systems on which your personal data is stored, and we contractually require our suppliersand service providers to protect your personal data.
You have the right to:
• Access your personal data and to learn the origin of the data, the details of the data controller(s),the data processor(s) and the parties to whom the data may be disclosed;
• Withdraw your consent at any time where your personal data is processed with your consent. If youwithdraw your consent, we may not be able to provide certain products or services to you. We willadvise you if this is the case at the time you withdraw your consent;
• Update or correct your personal data so that it is always accurate;
• Delete your personal data from our records under certain circumstances, for example if it is nolonger needed for the purposes indicated in this notice;
• Restrict the processing of your personal data in certain circumstances, such as where you havecontested the accuracy of your personal data, for the period enabling us to verify its accuracy;
• Object to us processing your personal data or to tell us to stop processing your personal data. Onceyou have informed us of this request, we shall no longer process your personal data unlesspermitted by law; and
• Obtain your personal data in an electronic format and to request that we transmit this data toanother company.
There may be legal or other reasons why we cannot, or are not obliged to, fulfil a request to exercise yourrights. We will use available lawful exemptions to your individual rights to the extent appropriate. If wedecline your request, we will tell you why, subject to legal restrictions.You may exercise these rights free of charge. However, Verlinvest may charge a reasonable fee or refuseto act on a request if it is manifestly unfounded or excessive, in particular because of its repetitive character.In some situations, Verlinvest may refuse to act or may impose limitations on your rights if, for instance,your request is likely to adversely affect the rights and freedoms of others, prejudice the execution orenforcement of the law, interfere with pending or future litigation or infringe applicable law.If you wish to exercise any of these rights or have any complaints, please contact us using the detailsprovided under “How to Contact Us” below. You also have the right to file a complaint with the relevant dataprotection authority.
Your personal data will be retained (i) as long as necessary to achieve the processing purposes stated inthis notice, such as as long as required to enable Verlinvest to defend or assert a right in court, or (ii) inaccordance with our legal and regulatory obligations, such as where applicable, local statute of limitationperiods.To determine the appropriate retention period for personal data, we consider the amount, nature, andsensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of yourpersonal data, the purposes for which we process your personal data and whether we can achieve thosepurposes through other means, and the applicable legal requirements.
When you visit our website, we may collect certain information by automated means, using technologiessuch as cookies or pixel tags. Cookies are small text files created by a web server that can be stored onyour device. In most instances, the information we collect using cookies or similar technologies is used ina non-identifiable way. You can learn more about cookies and how to manage them atwww.allaboutcookies.org and www.youronlinechoices.eu.
We may use the following cookies:
• Strictly Necessary: We may use cookies that are necessary for the website to function and thatenable you to navigate and use features.
• Analytics: with your consent, we may use cookies to gather statistics in order to enhance theperformance of the website.
• Marketing / Advertising: with your consent, we may use cookies to provide more relevantmessaging and marketing communications to you.
• Youtube: with your consent, we may use cookies for analytics, and marketing purposes.
You may change your choices of cookies at any time via the cookie manager tool, which is accessible byclicking on checkmark icon at the bottom right of the page.You should also be aware that when you are on our website, you may be directed to other websites orcontent that belong to third parties which we have no relationship. We are not responsible for any third party website, content or services. You should review the privacy policy of each third party.
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